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#JobSearch : Best Practices for a Job Seeker’s Cover Letter. Great Eight(8) Points Checklist.

In this technology-based age, many companies are foregoing cover letters in the electronic uploads for digital resume storage, but some systems allow cover letters to be added separately.

Recruiters may review the cover letter for various reasons, but here are a few discriminators used to consider or to reject a candidate. 

1- What positive things do recruiters want to see in cover letters?  The ability to write an idea concisely, proper grammar, spelling, and punctuation demonstrate a well-rounded education.  Aesthetic placement of type font, white space, centering (vertical and horizontal) demonstrates a technical skill to use word processing software and awareness of creating a professional look and feel.

It’s hard to address a ‘real human being’ in any HR department. A Boolean search might bring up a point of contact in the company on social sites (company website, LinkedIn, or Facebook).  If your query and find an employee’s name, they may be willing to share an HR rep’s name and contact info.  ‘Dear sir or madam,’ is the professional alternative, if you can’t find any names.

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2- Cover letters should be one page – no more – with one-inch margins and 11 or 12-point type font (Arial or Times New Roman).  If you can’t get the message across in three paragraphs, it’s too wordy.   The contents of a cover letter should be concise and within those three paragraphs. A well-written paragraph has at least three sentences.  Don’t start sentences or paragraphs with prepositions (e.g., and, but, because, etc.).

Recruiters prefer resumes and cover letters uploaded into Automated Tracking Systems (ATS) resume databases or may ask for an e-mailed resume.  Copy and paste it within the body of the email, but place it after your signature line.  You should have a very short notification, e.g., “Per request, please find my cover letter and resume after my signature for your consideration.”  Computer viruses make recruiters nervous about attachments.  Recruiters would rather have an opportunity to scroll down for information versus opening documents to save time and effort.

3- The first paragraph emphasizes the applicant’s interest in the company.  Explain why you are targeting the employer and the job title.  ‘Name drop’ a mutual contact if you have that advantage.  “I am applying for the Whiffle Ball hole-driller position because your company’s reputation is stellar in the junior-league baseball industry for making the highest quality play equipment.  Your emphasis on quality makes my skills as a driller a good match for (name of company)’s strategic objectives noted on your website.”  This shows the applicant has performed research and shows the ability to communicate a point effectively.

4- Name-dropping might be impolite in some circles, but for job shopping, it might get your foot in the door.  Mention a common contact to attract the attention of the recruiter.  “Joe Bob, Pellet Supervisor in your molding plant, suggested my candidacy for this position.”  Additionally, some companies provide incentives such as cash bonuses for employees, so this gives the recruiter documentation of the referral.

The cover letter is not your resume – provide a few salient points of interest in the second paragraph not already explained in the resume.  “A recent trip to the Congo provided valuable experience in creating Whiffle Ball leagues for schools in a district with three different languages.  This experience has enriched my capability to use diverse communications skills to ensure your company has effective methods of obtaining customer suggestions for where Whiffle holes are drilled in the balls.  This explains the gap in employment for the summer of YYY and the change in my career from nursing hamster pups to drilling Whiffle balls.”

5- The third paragraph should emphasize availability and refer to attached (or uploaded) resume and availability for interviewing (either telephonically or in person), accompanied by phone and e-mail information.  The applicant’s return address is already in the resume – don’t waste precious text or white space on repeat information.

6- The cover letter is not a place to try sarcastic or witty humor.  With no context or visible body language, the attempt at humor may backfire.  Write professionally.  Emphasize what you can do for the employer versus asking them to do you a favor.  Try to avoid using the word ‘I’ in the cover letter – it is, but it is not about you – it is about the company’s need to find a qualified candidate for a position.

7- Even English professors can misspell words or get a comma in the wrong place.  Send the cover letter through the grammar and spell check several times and then read the letter out loud to a peer to ensure it makes sense.  Just because a word is spelled correctly, doesn’t mean it’s correctly used (e.g., granite = granted, fast paste = fast-paced).  Get an unbiased outsider to proof the letter, a teacher, mentor, or a student in AP courses to check the spelling.  Look for sample letters on the Internet to compare.

8- The final piece of your cover letter is your signature.  If you have your address on the resume and telephone number and/or email address in the third paragraph, all that is needed is a full name under a ‘wet’ signature.  Applicants can scan a copy of their signature and insert the graphic to look like a real signature, which enables them to send the letter digitally without further scanning.

 

FSC Career Blog Author: Ms. Dawn Boyer, Ph.D., owner of D. Boyer Consulting – provides resume writing, social media management, and print-on-demand author coaching and consulting. Reach her at: Dawn.Boyer@DBoyerConsulting.com or http://dboyerconsulting.com.

 

FSC Career Blog |  April 12, 2020

Your #Career : #CareerAdvice – 5 Ways to Use Your Summer Fridays to Find a New Job…Here, Find Five Key Ways to Ensure your Summer Fridays are Well Spent, Straight from #JobSearch Pros.

If you’re lucky enough to have Friday afternoons off from work during the summer months, it’s probably tempting to head straight home, to the beach, or out with your friends when it’s time to leave the office. But by investing your free time on Friday afternoons into your job search, you can accelerate it in several meaningful ways. Though most employers are unlikely to schedule formal interviews on Friday afternoons during the summer, there are plenty of other ways you can get ahead.

Here, find five key ways to ensure your Summer Fridays are well spent, straight from job search pros.

1. Do your research. 

It can be tough to set aside time to really figure out what you’re looking for in a job and potential employer, and Summer Fridays are the perfect time to do it. “Use all your resources to understand what the kind of company you want to work for is like,” suggests Joshua M. Evans, a career coach and owner of an HR consultancy firm.

Research can also help you immensely if you make it to the interview stage. “Checking out articles, looking at their business’s social media accounts, and jumping on LinkedIn to understand who works for them and how you can be introduced can be immensely valuable in giving you a leg up,” Evans says.  

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2. Use the time off to network.

Scheduling informational meetings and informal catch-ups can be difficult logistically during the work week, but people often have more flexibility on Summer Fridays if their employer offers them, making it an ideal time to get some networking done. “People often say, ‘It’s not what you know, it’s who you know,’ and though not entirely true, because you do need skills for a job, finding a job is a lot easier if you know someone within the industry or at a company themselves,” says Steve Pritchard, HR Manager at Cuuver.com. “Ask friends, family or even former employers if they know of any jobs, or to meet up for a coffee and a catch up to network and see what opportunities may lie on the horizon.”

3. Don’t go home.

If you don’t normally work well at home, it’s best to take your Summer Friday job hunting efforts elsewhere. “It is too tempting to take time off when the weather is nice and you’ve just had a long week at work,” notes Debra Boggs, co-founder of D&S Professional Coaching. “To keep from getting distracted, go directly to a coffee shop or library and set a specific amount of time that you’ll spend looking for and applying to jobs.”

4. Make phone calls.

Yes, really. Though phone calls about job applications have fallen out of fashion, experts say Summer Fridays are a uniquely good time to pick up the phone. “Proactively call people that do the hiring at a company you want to work for,” Evans recommends. “People, especially those in recruiting, are often more friendly on Fridays. If you reach out to them in the morning, they will have more time to chat and can even be in a good enough mood to offer to bring you in for an interview. People associate their good feelings on Friday with a good feeling about you.”

5. Volunteer your time.

“If a career switch is in your future, Summer Fridays are a great time to build your skills and contacts in your new market,” explains  Dawn Graham, PhD, a career coach and Career Director for the MBA Program for Executives at The Wharton School at the University of Pennsylvania.

Volunteer for a non-profit practicing your data analytics skills, explore a self-created internship with a company in your target industry, start a side hustle offering services in your target function, and attend conferences where professionals in your dream field will be congregated,”she suggests. “It’s tempting to want to begin the weekend early, but a few months of strategic action could be the foundation for your new career!”

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