#Resume : Why Job Seekers using ‘Free Software’ for Resumes May be Hurting Themselves.

I sometimes encounter clients who are using free word processing software to write their resumes. This includes Open Office (e.g., Pages; Google docs; Libre; Apache). Why is this a bad practice for job seekers?  Because most businesses require digital resume submissions and the resume must be saved in a file format those businesses use – including the international-standard of Microsoft Office. Job seekers sending out resumes in non-standard file formats are hurting their chances of being seen for their otherwise great experiences and job skills.

The goal of a resume is to stand out in a crowd; use the wording and descriptions to make the resume owner’s capabilities stand out – not the file formatting itself.

Free software is great when you are on a budget or lacking funds, and you are creating files or documents that only you will be using. Job seekers should understand the recruiter may not have Open Office on their computer and can’t download the software because their company may have restrictions on what is on company-owned IT equipment. Job seekers should not expect recruiters to go that extra mile to open the resume in a non-standard file format when they have dozens if not hundreds of other resumes submitted in the more standardized industry-use software to review.

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As a recruiter, I have encountered engineers who designed their resumes in a CAD program, graphic artists who submitted their beautifully designed resume in Photoshop or InDesign files (.psd; .ai; .indd – which are expensive software packages), and professionals using Google docs. Unfortunately, recruiters may not have those software packages on their computers, thus they are unable to open the resumes. Recruiters have a choice of 1) trying to open the file with what software is already on their computer, or 2) dumping the resume because they don’t have time to open ‘foreign’ files with so many other job candidates who are ‘following the rules’ of standardized file formats (e.g., Microsoft Office Word).

Google docs may have the file-sharing capability; the file owner may send a link to view the document or file, the recruiter may not have the ability to get past the password-protected firewall – encountering a ‘you need to request permission to access this file from the owner’ message (time the recruiter doesn’t have). Google Docs tends to not share the same formatting parameters. Docs created in Word and then shared with Google docs will have their formatting changed on the Google Docs platform. Google docs add leading line spaces in headers and footers and increase the size of bullets, so an original document resume created in Word at two pages, may result in two and a half pages in Google docs. This may irritate recruiters who are adamant about not wanting to read resumes over two pages long.

Open Office also deletes formatting when converting back and forth. Word documents can have formatting for indexing, Tables of Contents, etc., embedded in the document, but once it’s converted to Open Office – all that labor is wasted to create special formatting because it’s erased in the conversion.

If you are a job seeker and absolutely must use Open Office (Pages), type up the resume, then ‘export’ the document as a Microsoft Office compatible file (.doc) before sending it to recruiters or uploading it into resume databases. This will enable the recruiters to open the file on their computers because it will be compatible with their software. Worst-case scenario, you can use a text-edit program (loaded onto just about every computer manufactured) to compile the resume. While it won’t be pretty (baseline Times New Roman font, no capability for bold or italic text), it will have all your vital experience and job skills information in the text document to load it into any online resume database or job post as an official application.

The goal of a resume is to stand out in a crowd; use the wording and descriptions to make the resume owner’s capabilities stand out – not the file formatting itself. Avoid graphics, heavy use of tables, icons, and multiple fonts or sizes. That resume has to get through the initial firewall of processing in the upload before it can get seen by the recruiter. Use standard-practice software to get on an even playing field.

FSC Guest Author: Ms.Dawn Boyer, Ph.D., owner of D. Boyer Consulting – provides resume writing, social media management, and editing/publishing/print-on-demand consulting. Reach her at : Dawn.Boyer@me.com or visit her website at

www.dboyerconsulting.com

FSC Career Blog | April 7, 2020